Task Forces

Purpose: This group will plan, staff & execute the Building & Remodeling Expo. Primary Functions of this group include recruiting exhibitors, securing sponsors, & staffing event. The group will be responsible for appointing a chairperson to serve as a liaison to HBA staff. Building & Remodeling Expo Task Force members will meet regularly throughout the year.

Building & Remodeling Expo

(February 8-10 @ MetraPark Expo Building)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Recruiting Exhibitors (Refer to Exhibitor Prospectus)
• Collaborate on He-Shed/She-Shed idea
• Suggestions for Hospitality Room food
• Signs & Banners
  • Hang posters throughout the Billings community
  • Deliver banners to Billings Sign Service & sponsor locations
• Transport all supplies to and from venue
• Staffing Event:
  • VIP Night
    • Door greeters/drink ticket sales
    • 50/50 ticket sales
  • Regular Event Hours
    • Staff doors during event (see schedule sheet)
    • Hospitality Room
      • Pick up & set-up coffee service (return carafe at end of day)
      • Pick up & set-up lunch
      • Keep hospitality area clean & stocked throughout the day
  • Clean-Up
    • Take down decorations
    • Pack up and load out all supplies 
    • Transport supplies back to HBA Office

Purpose: This group will plan, staff & execute the Christmas Gala Tools For Trades Fundraiser. Primary Functions of this group include developing a theme for the event, securing sponsors, auction donors/items & raffle items, event decorating and staffing. Christmas Gala Task Force members will meet regularly June-December.

Christmas Gala

(Tuesday December 19th @ The Northern Hotel)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Determine an event and Live Auction theme
• Come up with Live Auction package ideas
• Come up with revenue generating ideas (example: Heads or Tails)
• Discuss Sponsored Game (Brooke’s game)
• Secure Live Auction items
• Secure Raffle/Silent Auction Items
• Secure Cash Donations to be used for Auction/Raffle items
• Transport all supplies, prizes, auction items, etc. to and from venue
• Staffing Event:
  • Set-up/decorating
  • Manage revenue generating games
  • Sell raffle tickets
  • Take photos & e-mail to HBA staff (cell phone photos are sufficient)
  • Clean-Up
    • Clear all tables
    • Take down decorations
    • Pack up and load out all supplies & unclaimed prizes
    • Transport supplies back to HBA Office

Purpose: This group will plan, staff & execute the following events: Spring & Fall Sporting Clay Tournaments, Golf Tournament, Bowling Tournament. The group will be responsible for appointing a chairperson to serve as a liaison to HBA staff. Tournament Task Force members will meet regularly throughout the year.

Spring Sporting Clay Tournament

(Friday, April 28th @ Billings Rod & Gun Club)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Planning food & beverage in line with budget
• Brainstorming T-Shirt ideas
• Collecting banners from sponsors
• Set-Up
  • Transporting all supplies, food & beverage to and from venue
  • Hanging sponsor banners at venue
  • Organizing T-Shirts (fold and organize by size)
• Staffing Event
  • Registration/Check-In all participants
  • Hand out T-Shirts to attendees
  • Hand out safety gear to attendees (ear plugs & safety glasses)
  • Help with food service if needed
  • Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
• Clean-Up
  • Take down all sponsor banners
  • Pack up all remaining shirts, safety gear, coolers, leftover food, other supplies
  • Transport Supplies back to HBA Office
• Return banners back to sponsors after event

ToolBelt Scramble (Golf Tournament)

(Friday, June 9th @ Pryor Creek Golf Club)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Collecting banners from sponsors
• Transporting all supplies, banners, signs, hole prizes, etc. to and from venue
• Staffing Event
  • Set-Up
    • Set up registration table
    • Decorate & display prizes/raffle items
    • Check-in sponsors
• Registration
  • Check-In golfers
  • Sell additional mulligans
• Other Volunteers Needed During Event
  • Take Photos (cell phone photos are sufficient) & e-mail to HBA Staff - will also serve as runners to help where needed during the tournament
  • Sell raffle tickets for door prize - will also serve as runners to help where needed during the tournament
• Clean-Up
  • Take down all sponsor banners
  • Pack up & load out all remaining supplies, banners, signs, unclaimed prizes, etc.
  • Transport Supplies back to HBA Office
• Return banners back to sponsors after event

Fall Sporting Clay Tournament

(Friday, October 13th @ Billings Rod & Gun Club)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Planning food & beverage in line with budget
• Brainstorming T-Shirt ideas
• Collecting banners from sponsors
• Set-Up
  • Transporting all supplies, food & beverage to and from venue
  • Hanging sponsor banners at venue
  • Organizing T-Shirts (fold and organize by size)
• Staffing Event
  • Registration/Check-In all participants
  • Hand out T-Shirts to attendees
  • Hand out safety gear to attendees (ear plugs & safety glasses)
  • Help with food service if needed
  • Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
• Clean-Up
  • Take down all sponsor banners
  • Pack up all remaining shirts, safety gear, coolers, leftover food, other supplies
  • Transport Supplies back to HBA Office
• Return banners back to sponsors after event

Bowling Tournament

(Friday, February 17th @ Fireside Lanes)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Planning food in line with budget
• Collecting banners from sponsors
• Set-Up
  • Transporting all supplies to and from venue
  • Hanging sponsor banners at venue
• Staffing Event
  • Registration/Check-In all participants
  • Help with food service if needed
  • Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
  • Clean-Up
    • Take down all sponsor banners
    • Transport Supplies back to HBA Office
• Return banners back to sponsors after event

Purpose: To provide advocacy for the building industry relating to local regulatory issues.

COMMITTEE RESPONSIBILITIES:

• Meet monthly with local building and planning officials to discuss regulatory issues affecting the home building industry.
• Monitor regulatory issues affecting the home building industry.
• Create positive working relationships with local officials involved with setting policy on issues affecting the home building industry.
• Identify issues of concern for the home building association and take a proactive approach to negotiating a positive outcome for the building industry.
• Align program with the HBA Strategic Plan Objectives to further the mission and vision of the HBA.

COMMITTEE MEETINGS:

Scheduled for 2nd TUESDAY OF THE MONTH

Meetings scheduled for 2:00 PM at the Miller Building 1st floor conference room. 2825 3rd Avenue N.

STRATEGIC PLAN OBJECTIVES:

• Continue to monitor key issues related to the home building industry.
• Continue to stay ahead of the curve taking pro-active approach to issues.
• Increase individual communication with government officials.

Purpose: This group will plan, staff & execute the following events: Parade of Homes, Twilight Tour, Builder Tour, & Awards Night. Primary Functions of this group include everything from Securing Sponsor & Builders to party planning. The group will be responsible for appointing a chairperson to serve as a liaison to HBA staff. Parade of Homes Task Force members will meet regularly April-October.

Twilight Tour

(Friday, September 15th @ Kitchens Plus Departure Point)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Planning dinner menu in line with budget
• Assisting staff in selecting a venue for kick-off party
• Swag bags
  • Secure/collect swag items from sponsors (220 items per sponsor)
  • Stuff swag bags prior to event
• Transport supplies, swag bags, beverages, coolers, etc. to & from venue
• Staffing Event:
  • Stock coolers & load on to buses
  • Place swag bags on each seat inside buses
  • Check-in all attendees
  • 1 Volunteer on each bus to check tickets & police alcohol consumption
  • Take photos & e-mail to HBA staff (cell phone photos are sufficient)
  • Clean-Up
    • Unload all left over beverages & swag bags off buses
    • Transport Supplies back to HBA Office

Parade of Homes

(September 16/17 & 23/24)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Securing Builders (Refer to Builder Contract)
• Collecting Builder Info (Refer to checklist)
• Brainstorm 30th Anniversary Contest ideas
• Brainstorm 30th Anniversary marketing/celebration ideas
• Signs & Banners
  • Placing feather flags at all subdivision entrances (map to be provided by HBA Staff)
  • Deliver & set-up large signs at each home 1 week prior to event (requires the ability to tow HBA trailer)
  • Hang posters throughout the Billings community
  • Deliver banners to Billings Sign Service & sponsor locations
• Help HBA Staff to proof magazine (2 people)
• Staffing Event:
  • Runners to help where needed during event hours (refer to instruction sheet)

Builder Tour

(Friday September 22nd @ Ferguson Kitchen & Bath Departure Point)

Group is responsible for:

• Securing Sponsors (Refer to Sponsor Registration for varying levels)
• Assisting staff in selecting a venue
• Planning dinner menu in line with budget
• Swag bags
  • Secure/collect swag items from sponsors (110 items per sponsor)
  • Stuff swag bags prior to event
• Transport at supplies, swag bags, beverages, coolers, etc. to & from venue
• Staffing Event:
  • Stock coolers & load on to buses
  • Place swag bags on each seat inside buses
  • Take photos & e-mail to HBA staff (cell phone photos are sufficient)
  • Clean-Up
    • Unload all left over beverages & swag bags off buses
    • Transport Supplies back to HBA Office

Annual Meeting/Parade of Homes Awards Night

(Tuesday, October 17th @ TBD)

Group is responsible for:

• Assisting staff in selecting a venue
• Planning dinner menu in line with budget
• Brainstorm costume theme
• Transport supplies to & from venue
• Staffing Event:
  • Set-up/decorating
  • Check-in attendees
  • Sell 50/50 tickets
  • Take photos & e-mail to HBA staff (cell phone photos are sufficient)
  • Clean-Up
    • Clear all tables
    • Bag linens
    • Take down decorations
    • Pack up and load out all Supplies
    • Transport supplies back to HBA Office