Purpose: This group will plan, staff & execute the following events: Spring & Fall Sporting Clay Tournaments, Golf Tournament, Bowling Tournament. The group will be responsible for appointing a chairperson to serve as a liaison to HBA staff. Tournament Task Force members will meet regularly throughout the year.
Spring Sporting Clay Tournament
(Friday, April 28th @ Billings Rod & Gun Club)
Group is responsible for:
- Securing Sponsors (Refer to Sponsor Registration for varying levels)
- Planning food & beverage in line with budget
- Brainstorming T-Shirt ideas
- Collecting banners from sponsors
- Set-Up
- Transporting all supplies, food & beverage to and from venue
- Hanging sponsor banners at venue
- Organizing T-Shirts (fold and organize by size)
- Staffing Event
- Registration/Check-In all participants
- Hand out T-Shirts to attendees
- Hand out safety gear to attendees (ear plugs & safety glasses)
- Help with food service if needed
- Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
- Clean-Up
- Take down all sponsor banners
- Pack up all remaining shirts, safety gear, coolers, leftover food, other supplies
- Transport Supplies back to HBA Office
- Return banners back to sponsors after event
ToolBelt Scramble (Golf Tournament)
(Friday, June 9th @ Pryor Creek Golf Club)
Group is responsible for:
- Securing Sponsors (Refer to Sponsor Registration for varying levels)
- Collecting banners from sponsors
- Transporting all supplies, banners, signs, hole prizes, etc. to and from venue
- Staffing Event
- Set-Up
- Set up registration table
- Decorate & display prizes/raffle items
- Check-in sponsors
- Registration
- Check-In golfers
- Sell additional mulligans
- Other Volunteers Needed During Event
- Take Photos (cell phone photos are sufficient) & e-mail to HBA Staff - will also serve as runners to help where needed during the tournament
- Sell raffle tickets for door prize - will also serve as runners to help where needed during the tournament
- Clean-Up
- Take down all sponsor banners
- Pack up & load out all remaining supplies, banners, signs, unclaimed prizes, etc.
- Transport Supplies back to HBA Office
- Return banners back to sponsors after event
Fall Sporting Clay Tournament
(Friday, October 13th @ Billings Rod & Gun Club)
Group is responsible for:
- Securing Sponsors (Refer to Sponsor Registration for varying levels)
- Planning food & beverage in line with budget
- Brainstorming T-Shirt ideas
- Collecting banners from sponsors
- Set-Up
- Transporting all supplies, food & beverage to and from venue
- Hanging sponsor banners at venue
- Organizing T-Shirts (fold and organize by size)
- Staffing Event
- Registration/Check-In all participants
- Hand out T-Shirts to attendees
- Hand out safety gear to attendees (ear plugs & safety glasses)
- Help with food service if needed
- Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
- Clean-Up
- Take down all sponsor banners
- Pack up all remaining shirts, safety gear, coolers, leftover food, other supplies
- Transport Supplies back to HBA Office
- Return banners back to sponsors after event
Bowling Tournament
(Friday, February 17th @ Fireside Lanes)
Group is responsible for:
- Securing Sponsors (Refer to Sponsor Registration for varying levels)
- Planning food in line with budget
- Collecting banners from sponsors
- Set-Up
- Transporting all supplies to and from venue
- Hanging sponsor banners at venue
- Staffing Event
- Registration/Check-In all participants
- Help with food service if needed
- Take photos (cell phone photos are sufficient) & e-mail to HBA Staff
- Clean-Up
- Take down all sponsor banners
- Transport Supplies back to HBA Office
- Return banners back to sponsors after event
